Invitation sharedResident · House A12
Built for the rhythm of African communities
Know who is at every gate—before they enter.
One accountable flow for visitor invitations, resident approvals, guard decisions, and estate-wide oversight. No phone chains. No lost logbooks. No guesswork.
No visitor app required Works offline at the gate Full audit trail, always
Main Gate · Online
Visitor arrives. Amina reaches Main Gate and shows her invitation QR.
Decisions in seconds
Walk-in approvals reach the right resident instantly. No relay calls, no waiting at the gate.
Resilient at every gate
Guards keep working when connectivity drops. Decisions sync automatically when the device reconnects.
Every entry is traceable
Invitations, approvals, overrides, and exits are linked in one auditable log visible to the right roles.
One visible operating picture
The whole arrival, without the phone-chain.
Invitations, identity checks, resident decisions, gate actions, and exits stay connected in a legible timeline. Each role sees exactly what it needs—nothing more.
Explicit resident decisions on every visitor Scoped, auditable access per role Time-bound credentials with automatic expiry
Visitor verifiedMain Gate · ID fields masked
Change approvedGroup limit updated to 2
Entry recordedAwaiting gate action
Multi-gate command centre
Calm decisions at operational speed.
A shared supervisor view for queue pressure, manning, device health, and exceptions—without turning people into surveillance data.
LIVE OPERATIONS
Synced nowEvery gate, one accountable flow
3/3 gates manned5 waiting12 on premises1 review due
Main Gate 2 waiting Pedestrian 1 review Service Gate Clear
Beyond the gate
A private community layer, designed around boundaries.
Resident channels exclude guards. Operations remain separate. Household and member conversations stay private and controllable.
Residents' noticeboard184 members · guards excluded
Njeri K.
Water maintenance starts at 10:00 tomorrow. Block C will be first.
13:18 · 12 reactions · 3 repliesWanjiku N.
Thanks — sharing with our household.
13:24 · Read by 46Message residents…
ASSISTANCE REQUESTResident has requested help
Location shared for this request only
- Request created
- Supervisor acknowledged
- Community contact notified
GateFlow records coordination. Official services must be contacted directly when needed.
Community directory
Find trusted categories quickly.
Medical & wellnessHome maintenanceLegal & documentationEmergency contactsBuilt for each responsibility
Clearer workspaces. Fewer ambiguous hand-offs.
Every role has a view shaped for the decisions they actually make. No one sees more than they need.
Residents
Invite visitors, approve walk-ins, message your household, and control who can contact you.
Guards
Verify arrivals against invitations and act on clear, scoped instructions—even offline.
Supervisors
Monitor gate manning, queue pressure, device health, and open overrides in one view.
Property teams
Configure estate structure, access policies, members, and review the full audit log.
Professionals
Maintain a discoverable profile with resident-controlled contact and booking.
Community responders
Coordinate transparently on assistance requests while preserving official call actions.
A practical rollout
Model the workflow before you change the gate.
Map your property, roles, and approval rules. Run a guided pilot with your team. Review decisions and adoption before you scale. Pricing is tailored to estate structure and operational scope.
PLANNING WORKSHEETEstimate your rollout1. Map gates and households2. Define approval policies and roles3. Train with demo data before go-liveView plans & rollout guide
Purpose-built for
Apartment communities Gated estates Property managers Security companiesA clearer way through
From arrival to audit, every decision has a trail.
Replace logbooks and missed phone calls with five simple, visible steps—each tied to the right person.
Explore the full journeyInvite
Residents share a time-bound QR code or short PIN. No smartphone required for the visitor.
Resident
Verify
The guard checks the invitation, visitor identity, group size, and vehicle details.
Guard
Approve
Walk-ins and last-minute changes reach the resident instantly for a clear yes or no.
Resident
Admit
A green, amber, or red gate instruction is shown immediately—no interpretation needed.
Guard
Audit
Entry, exit, overrides, and every decision remain in a traceable log for any authorised review.
Management
One community, every role
The right view for the person making the decision.
GateFlow shapes each workspace around its operator—residents, security teams, and property managers all work from one platform.
Explore all solutionsResidents
Invite guests, respond to walk-ins, and see who is currently visiting—from any phone.
For apartment residentsEstate teams
Configure gates, households, and policies. Monitor live operations and review audit trails across your property.
For estates & property managersSecurity companies
See gate coverage, open visits, overrides, and offline devices across all your contracted properties.
For security companiesSafety without surveillance
Accountability is stronger when privacy is designed in.
Tenant isolation, masked identity fields, named guard accounts, auditable access, and explicit human decisions are foundations—not add-ons. Built to Kenya data-protection principles.
Explore security and privacy Personal guard accountability — every action is named Role and estate scoped access — no cross-property data Sensitive fields masked by default at the gate Offline state shown clearly — no silent data loss Time-bound visitor credentials — no open-ended access Resident controls their own contact and privacy settings
Estate baseline
USD 100 a year per household, for the estate plan.
The estate yearly seat is $99.96 — the public $100/year household story. A standalone home subscription is a separate house SKU at $167.92/year. GateFlow strengthens verification and accountability; it does not claim to prevent burglary.
See pricingCore workflows
Every arrival has an accountable path.
Resident-issued QR or code, time-bound.
Guard captures the visitor; household decides.
Pre-approved, confirm-on-arrival, or gate collection.
Domestic and contractor passes with windows.
Plate captured and linked to the visit.
Hold at the gate until the household updates the limit.
Named supervisor reason, never a silent admit.
Transparent scenario
What does your gate cost you today?
This model shows the time your current process consumes under the assumptions you set. It is a baseline, not a savings promise: any reduction is measured with you during a pilot.
Questions
FAQ
Yes. Kenyan signups can check out with M-Pesa STK or card. Estate invoices stay on the same billing account.
No. GateFlow strengthens verification and accountability at the gate. It is not a burglary-prevention product.
USD 100/year per household on the estate plan. The $167.92/year figure is the standalone home SKU.
Pilot
Request a demo
Ready when your gate is
Bring calmer arrivals to your community.
Tell us about your estate and we’ll tailor a practical pilot plan. No commitment — just a conversation.